Student Volunteer Frequently Asked Questions
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How do I sign up to be a student volunteer?
Please complete the Student Volunteer Registration Form. You can pay with a Visa, MasterCard or Discover when you register online, or you can choose the "Pay by Invoice" option and send a check or money order to NASW/TX, 810 West 11th Street, Austin, TX 78701-2010, on or before August 15, 2013. You will not be assigned a volunteer time until your payment is received. Remember... only the first 250 students will be accepted.
How much does it cost to be a student volunteer?
The cost is $60 for NASW/TX members and $70 for non-members. You will receive a $20 refund once you have completed your 4 hours of volunteer time.
What should I expect as a student volunteer?
As a volunteer you can expect to spend some of your time (four consecutive hours) at the conference providing assistance in helping the conference run smoothly. You may be assigned to any of the following:
- NASW General Store and Bookstore: selling merchandise, stocking and restocking merchandise and straightening the displays.
- Registration: hand out registration packets, fill out and distribute continuing education certificates, help distribute packets to exhibitors and speakers, create on-site name badges, hand out conference giveaway’s, setup, organize and/or teardown.
- Session Monitor: introduce the speaker, distribute CEU materials to attendees and make any housekeeping announcements that are required.
- Floater: hang signs, greet attendees, assist individuals with disabilities, staff the hospitality table and other duties as assigned.
- Truck Loader/Unloader: load the truck at Chapter office and unload the truck at the conference site. (DRESS APPROPRIATELY-Heels strongly discouraged.)
- Truck Loader: on Saturday at the end of Conference. (DRESS APPROPRIATELY- Heels strongly discouraged.)
In-Office Help Needed
NASW/Texas is in need of volunteers to work in the Chapter Office in Austin in the weeks prior to the conference. Once you register, please contact Virginia Cantu at firstname.lastname@example.org to coordinate.
I just signed up as a student volunteer; now what?
If you have submitted payment for your volunteer registration, you will receive more information from the Program Coordinator about your volunteer time assignment by August 9th. You will not be assigned a time until your payment has been received. This information will be emailed to you, so please make sure you provide us with a valid email address and add the domain @naswtx.org to your Safe Sender list.
Where can I stay?
The conference will be held at The Hilton Austin, located at 500 East 4th Street, Austin, Texas, 78701. A room block has been set up at he Hilton Austin at a negotiated rate of $169.00 plus applicaple taxes for single or double rooms. For reservations call 800-445-8667 and identify yourself as being with the National Association of Social Workers, or go to http://tinyurl.com/NASWHiltonAustin. To get these NASW rates, make reservations by August 16, 2013. However, you are free to book your room at any hotel that fits your budget.
What if I'm interested in sharing a room with someone?
A listserv has been set up to help student volunteers connect for this very reason. Once you register as a student volunteer your email will be added to the list within one week. Send an email to StudentVolunteer@list.naswtx.org detailing what you're looking for in a roommate and replies will go directly back to you. This will only be used for conference student volunteers. If there are any problems with the list, please contact the Chapter Office at 512.474.1454.
What should I bring?
Dress at the conference is business casual. You may want to bring comfortable shoes as you will be walking a lot. Students signed up for Friday afternoon and Monday afternoon should wear clothes that are comfortable as they will be helping NASW staff load and unload our truck. You will need to bring spending money for your meals (all meals are paid for on your own with the exception of brunch on Saturday and lunch on Sunday) and you may want to bring snacks and things to do in your downtime.
Are meals provided?
The only meals that are provided as part of the conference are brunch on Saturday and lunch on Sunday. All other meals are on your own. There are restaurants at the Hilton Austin and many restraunts in downtown Austin where you can purchase meals. The Hilton is only a few blocks away from Austin's 6th Street, where you'll find a variety of meal options.
How much money should I bring?
How much money you should bring depends on your eating and spending habits. Things such as dining in a hotel can be more expensive, but less expensive options may be available near-by. It depends on the amount of time you will be at the conference, but you will need to budget money for breakfast, lunch and dinner, with the exception of brunch on Saturday and lunch on Sunday, which will be provided. Also, remember to budget money for any excursions into Austin.
If I don’t decide to come, will I receive a refund?
No, refunds will not be granted.
What if I have more questions about being a student volunteer?
If you have questions about being a student volunteer please feel free to contact Meghan Hein at the Chapter Office.
Ready to volunteer?
Join our event on Facebook for a reminder when registration opens & for information about the conference and things to do in Austin.
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