Submission Requirements & Important Information
- Completed proposals should be submitted through the NASW/Texas online submission system only.
- A poster proposal may have up to 3 authors. If a proposal has more than one author, the first author MUST be a STUDENT (enrolled in a CSWE accredited social work program or a program eligible for accreditation within 1 year of the conference at the time of proposal submission). Co-authors may include other social work students, social work Field Instructors or social work Faculty.
- If submitting a proposal that will present the findings from an original quantitative or qualitative research study you have conducted, the original research study must be completed (data collected and analyzed) prior to submission of your proposal for the conference. Original research studies that "will be conducted" will not be accepted for review.
- Authors do NOT have to be members of NASW in order to submit a proposal.
- Each proposal must include:
- Author(s) name(s)—(Note: If multiple authors, authorship [first, second, third author], must be discussed and agreed-upon prior to submitting proposal, and input in this order within the submission form.)
- Author(s) demographics—Email, mailing address, phone number, status (student, Faculty or Field Instructor),
social work program (BSW/BASW/BA/BS, MSW/MSSW/MASW, or PhD/DSW [these all must be ACCREDITED by CSWE or a program eligible for accreditation within 1 year of the conference]), and name of college/university.
- Faculty sponsor—Each student poster must have a Faculty Sponsor. The Faculty Sponsor is a faculty member at a CSWE accredited social work program or a program eligible for accreditation within 1 year of the conference who agrees to conduct a ‘quality check’ on the student(s) proposal and (if accepted for presentation) the final poster board for presentation. The Faculty Sponsor does not have to be co-author of the poster. Faculty Sponsor's full name, email address and phone number will be required on submission form.
- Poster title
- Subject area—Indicate primary track of poster presentation (Aging & Disabilities, Behavioral & Mental Health, Child, Family & Schools, Community and Administration, Health & Medical, Professional & Career, Social Work Education)
- Social work practice level—Specify the level of practice the poster presentation will cover (micro-, messo- or macro-practice)
- Poster abstract—In 200 words or less, the author(s) must describe (1) purpose of poster, (2) summary of key findings, and (3) relevance to practice, theory, policy or research. Abstract must include citations of sources within abstract text in 6th edition APA format. (Note: A references page is NOT necessary for the proposal submission.)
Submissions will be evaluated following these guidelines.
deadline for student poster presentation proposals is june 24, 2016.
important information for poster authors
1) Posters can have a maximum of 3 authors. If the student co-authors a poster with a faculty member, the student must be the primary/first author. Faculty should NOT be ‘first author’, since this is a ‘student’ poster presentation. Authorship/order of authorship (first author, second author, third author [if more than one author]) must be discussed and agreed-upon prior to submitting the proposal.
2) All proposals must be submitted by June 24, 2016. Presentations emailed or sent through ground mail will not be considered. Presentations submitted after June 24, 2016 will not be considered.
3) Students do not have to be a member of NASW to submit a proposal.
4) Student Poster proposals will be reviewed by a sub-committee (Student Poster Presentation) of the NASW/Texas 2016 Conference Committee.
5) Student poster proposals will be evaluated following these guidelines.
6) Students must be current students in an accredited CSWE social work program or a program eligible for accreditation within 1 year of the conference at the time the proposal is submitted.
7) Each poster must have a Faculty Sponsor. The Faculty Sponsor must be a faculty member of an accredited CSWE social work program or a program eligible for accreditation within 1 year of the conference, who will conduct a quality check both before the proposal is submitted and (if accepted to present) before the poster presentation. In general, the Faculty Sponsor will not contribute to the content of the poster, but will provide the student(s) with feedback and advisement about the quality, cultural appropriateness, topic appropriateness and design of poster.
1) Students will receive notifications of acceptance or non-acceptance of their poster proposals via email on or around July 15, 2016. Each poster proposal’s Faculty Sponsor will also be cc’d on the email notification.
2) Authors whose poster proposals are ‘accepted’ for presentation must confirm participation in the Student Poster Presentation by the deadline stated in the email notification.
3) The Student Poster Presentations will take place at the NASW/Texas Conference on October 6th, and the award session for “Outstanding Student Posters” will take place on October 8th. Students who are presenting their posters MUST BE PRESENT on BOTH October 6th AND October 8th. If a student poster has 2-3 authors, at least one of those of the authors must be present.
4) If the authors are accepted to present, but cannot attend the conference after ‘confirming’ attendance, the authors must contact Nicole Willis, Conference Program Chair at firstname.lastname@example.org immediately.
preparing for the conference
1) NASW/Texas does not pay for conference presenters’ conference registration fees, travel, lodging or meals.
2) Poster presenters do not have to be NASW members, however, all presenters must pay the conference registration fee.
3) Student presenters may reduce costs of conference registration by serving as a Student Volunteer at the conference. Please visit our website, www.naswtx.org, on/after July 1st for more information.
4) Poster presenters must design a poster on a “Tri-fold Display Board” (approximately 36 in. by 48 in. dimension), that can sit on-top of a table for the Student Poster Presentation. Presenters must bring their completed poster with them to the conference.
During the conference
1) Poster presenters must be professionally dressed during the Student Poster Presentation.
2) There will be no access to electrical outlets for presenters during the Student Poster Presentation.
3) Student posters will be evaluated by members of the Conference Planning Committee on October 6th. Three posters will be selected as “Outstanding Student Posters”.
4) The three “Outstanding Student Posters” will be recognized at the Closing Plenary on October 8th. At least one author for each poster must be present during the Closing Plenary on October 8.
Please contact Deanna Gabelein, Program & Communications Manager at 512-474-1454 or email@example.com.