Presenter Frequently-Asked Questions
Where will the conference be held?
The 2016 NASW/Texas State Conference will be held at the Arlington Convention Center (1200 Ballpark Way, Arlington, TX 76011) on October 6-8, 2016. Visit the Staying There section of the website for a list of hotels offering discounts to conference attendees. Note: the group discount is available until September 14 or whenever the room block fills up. Our room blocks always fill, so act fast!
How do I register? I would like to attend other sessions and events at conference.
We strongly encourage all presenters to register for and attend the conference. This year, we are pleased to extend a 50% discount off of NASW Member rates to all presenters. Register by August 18 and pay just $125. Between August 19-September 22, the rate is $140 and the onsite rate, after September 23, is $165. Click here to register now.
I am only attending the conference to make my presentation. Do I have to register?
If you are only attending the conference to present your session, you do not need to register. However, you must check-in at the Non-Registered Presenter line near Registration when you arrive. You will receive your name badge, room assignment, and a copy of the site program.
We ask that non-registered presenters respect that breakout sessions, meals, and networking events are for registered attendees only.
I am a Student Member and will be presenting. At what rate should I register?
For the best rate, volunteer four hours of your time at conference in our Student Volunteer Program. (More information here.) Otherwise, register at the presenter rate for a 50% discount. Click here to register now.
I'm supposed to give a 1.5 hour presentation but only have 1 hour of content. Is that okay?
No, it is mandatory that sessions are presented for a full 1.5 or 3 hours in length, in order for attendees to receive continuing education credit from the State Board.
May I receive CEUs for the session I present?
Registered presenters may receive CEUs for the sessions they present. Simply write, "Presenter" at the top of your turn Attendance Verification Form at the back of your site program and turn it in at Registration Desk. You'll have the choice of receiving your CE certificate onsite or having it emailed to you.
Where do I check-in when I arrive at the conference?
Please check-in at the Registration Desk in the front lobby of the Arlington Convention Center. If you are pre-registered to attend the conference, you will check-in by your last name. If not, please look for the Non-Registered Presenter Check-In table next to the registration booth. If you choose to register onsite, you may do so in the Onsite Registration Line after picking-up your materials at the Non-Registered Presenter Check-In table.
In which meeting room will I present? How will the room be set?
You will be notified at check-in of your meeting room assignment. The room will be set "theater style" in rows. There will be a head table with two chairs in the front of the room, as well as a podium, screen, and microphone.
What A/V will be provided? Will Internet be available in the session room?
NASW/Texas will provide a microphone, podium, screen, and power in all rooms. Presenters must bring their own LCD projectors and laptops for presentations. WiFi is not guaranteed in the session rooms. Individuals interested in purchasing hard-wired Internet access, or renting an LCD projector, may do so at their own expense by contacting the Arlington Convention Center's in-house technical team, J&S Audio Visual at firstname.lastname@example.org or 817-459-5017.
If you'd like to explore the sharing of A/V equipment or carpooling to the event with another presenter, post a message on the Presenter Listserv, make sure you are on the Presenter Listserv by contacting email@example.com.
How are handouts managed? How many handouts will I need to bring?
You are welcome to bring hard copies to your session, but this is not required. Since attendees do not pre-register for individual sessions, it is difficult for us to estimate exactly how many handouts you’ll need. In September, you will receive an email detailing the number of seats available in your session room, which can help you estimate how many handouts to bring.
You may also 1) choose to share your contact information during your session so that interested parties may obtain electronic versions of the materials from you after the conference 2) request the sign-in sheets from your session after conference and send information to your attendees or 3) upload your document onto a Google Docs account we will setup for this type of file sharing. More information on the Google Docs site soon!
What should I bring to my presentation?
What you need will depend on the type of presentation you are conducting. Many presenters choose to bring:
• LCD projector & necessary cords
• IMPORTANT! Adapters needed for Macs or HDMI jacks to connect to VGA cables.
• Presentation files on a flash drive
• Handouts (optional)
We strongly recommend having any Internet files or web pages saved as documents on your laptop or flash drive. Internet in the session rooms is not guaranteed, and while you may purchase hard-wired Internet access through the convention center's in-house team, J&S Audio Visual, the high cost of access is generally prohibitive. Please plan ahead.
Also, if you plan to include a visual presentation at your session, please read presentation slides or information aloud as a courtesy to all attendees.
What will NASW/Texas provide for my presentation?
NASW/Texas will provide a microphone, podium, screen, and power in all rooms.
As available, a student volunteer will be assigned to your session to introduce and assist you. They will have sign-in sheets and session evaluation forms.
Will I be able to see my evaluations?
Yes, once we have processed the evaluations you will receive a summary of the responses by email, typically about 2-3 weeks after the conference. At that time, you may request the original evaluations and/or copies of the session sign-in sheets.