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Conference Presenter Frequently-Asked Questions
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Presenter Frequently-Asked Questions

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Where will the conference be held?

The 2017 NASW/Texas State Conference will be held at the Galveston Island Convention Center (5600 Seawall Blvd., Galveston, TX) on October 5-7, 2017. Visit the Staying There section of the website for a list of hotels offering discounts to conference attendees. Note: the group discount is available until September 13 or whenever the room block fills up. Our room blocks always fill, so act fast!

 

How do I register? I would like to attend other sessions and events at conference.

We strongly encourage all presenters to register for and attend the conference. This year, we are pleased to extend a 50% discount off NASW Member rates to all presenters. Register by August 18 and pay just $125. Between August 19-September 20, the rate is $140 and the onsite rate, after September 21, is $165. So, the sooner you register, the more you save! Click here to register now.

 

I am only attending the conference to make my presentation. Do I have to register?

If you are only attending the conference to present your session, you do not need to register. However, you must check-in at the Non-Registered Presenter line near Registration when you arrive. You will receive your name badge, room assignment, and a copy of the site program. We ask that non-registered presenters to respect that breakout sessions, meals, and networking events are for registered attendees only. 

 

I am a Student Member and will be presenting. At what rate should I register?

For the best rate, volunteer four hours of your time at conference in our Student Volunteer Program. (More information here.) Otherwise, register at the presenter rate for a 50% discount. Click here to register now.

 

I'm supposed to give a 1.5 hour presentation but only have 1 hour of content. Is that okay?

No, it is mandatory that sessions are presented for a full 1.5 or 3 hours in length, in order for attendees to receive continuing education credit from the State Board.

 

May I receive CEUs for the session I present?

Registered presenters may receive CEUs for the sessions they present. Simply write "Presenter" at the top of your Attendance Verification Form at the back of your site program and turn it in at Registration Desk. You'll have the choice of receiving your CE certificate onsite or having it emailed to you.

 

Where do I check-in when I arrive at the conference?

Please check-in at the Registration Desk in the front lobby of the Galveston Island Convention Center. If you are pre-registered to attend the conference, you will check-in by your last name. If not, please look for the Non-Registered Presenter Check-In table next to the registration booth. If you choose to register onsite, you may do so in the Onsite Registration Line after picking-up your materials at the Non-Registered Presenter Check-In table.

 

In which meeting room will I present? How will the room be set?

You will be notified at check-in of your meeting room assignment. The room will be set "theater style" in rows. There will be a head table with two chairs in the front of the room, as well as a podium, screen, microphone and LCD projector.

 

What A/V will be provided? What should I bring to my session?

NASW/Texas will provide an LCD projector, microphone, podium, screen, and power in each meeting room. However, having a working LCD projector is still the responsibility of each presenter. Please bring a back-up projector, in the event the NASW/Texas one is not working. Unfortunately, NASW/Texas does not have any back-ups.

 

This means you will need to bring:

• Laptop
• Back-up LCD projector & necessary cords
• IMPORTANT! Adapters needed for Macs or HDMI jacks to connect to VGA cables.
• Presentation files on a flash drive
• Handouts (optional)

 

How are handouts managed?

This year, session handouts will be available to conference attendees solely through the conference app. Only ONE session handout per presentation can be included. If you have multiple documents, they must be combined into ONE single file. To do this, print each of them out, then scan them into one file. Your file must be uploaded by Friday, September 8, 2017, to guarantee inclusion.

 

If you're including a Power Point document, we suggest printing just one slide per page to increase readability, for those attendees who download your file on their smartphones during your presentation. If the file is uploaded in color, attendees can view it in color.

 

You may also 1) choose to share your contact information during your session so that interested parties may obtain electronic versions of the materials from you after the conference or 2) request the sign-in sheets from your session after conference and send information to your attendees.

 

What should I bring to my presentation?

What you need will depend on the type of presentation you are conducting. Many presenters choose to bring:

• Laptop
• Back-up LCD projector & necessary cords
IMPORTANT! Adapters needed for Macs or HDMI jacks to connect to VGA cables.
• Presentation files on a flash drive
• Handouts (optional)

 

We strongly recommend having any Internet files or web pages saved as documents on your laptop or flash drive. Internet in the session rooms is not guaranteed, and while you may purchase hard-wired Internet access through the convention center's in-house team, Freeman Co., the high cost of access is generally prohibitive. Please plan ahead.

 

Also, if you plan to include a visual presentation at your session, please read presentation slides or information aloud as a courtesy to all attendees.

 

What will NASW/Texas provide for my presentation?

NASW/Texas will provide a microphone, podium, screen, and power in all rooms. This year, an LCD projector will be supplied but not guaranteed. You must have a back-up LCD projector, in the event the one provided is not working. As available, a student volunteer will be assigned to your session to introduce and assist you. They will have sign-in sheets and session evaluation forms.

 

When will I receive my evaluations?

Yes, once we have processed the evaluations you will receive a summary of the responses by email, typically about 2-3 weeks after the conference. At that time, you may request the original evaluations and/or copies of the session sign-in sheets.

 


 

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