Student Volunteer FAQ
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Thank you for your interest in volunteering at the 40th Annual NASW/Texas State Conference in Arlington this October 6-8! Remember, the deadline to register is September 8, 2016, or whenever we have 250 registrants, so act fast.
A link to the registration form may be accessed at the bottom of this page. Please read all of the questions and answers below before proceeding to the registration process.
What is the registration rate for a student volunteer?
New reduced registration rates in 2016! The cost is $40 for NASW/Texas Student Members and $50 for Student Non-Members. Full payment is required at registration.
What types of roles might I do as a student volunteer?
As a volunteer, you can expect to spend some of your time (four consecutive hours) at the conference providing assistance in helping the conference run smoothly. You may be assigned to any of the following:
- NASW General Store and Bookstore: Selling merchandise, stocking and restocking merchandise, and straightening the displays.
- Registration Desk: Handing out registration packets, completing and distributing continuing education certificates, distributing packets to exhibitors and speakers, creating on-site name badges, setting-up/organizing/tearing down the registration area.
- Session Monitor: Introducing the speaker, distributing and returning sign-in sheets/CEU materials/session evaluations, making any housekeeping announcements that are required, and monitoring room capacity.
- Floater: Hanging signs, greeting and directing attendees, assisting individuals with disabilities, staffing the hospitality table, and other duties as assigned.
- Truck Loader/Unloader: Loading the truck at Chapter office and again in Arlington on Saturday, unloading the truck at the conference site. (Athletic shoes recommended.)
Tasks will be assigned onsite. However, if you require accommodations (need to be seated; cannot lift heavy items), please notify Deanna Gabelein, at firstname.lastname@example.org, so we can make special arrangements.
If you are scheduled for Wednesday or Saturday afternoon, you will be assisting with un/loading. Please dress appropriately.
**NOTE: In-office help is also needed in Downtown Austin
NASW/Texas is in need of volunteers to work in the Chapter Office in Austin in the weeks prior to the conference. Once you register, please contact Virginia Cantu at email@example.com to coordinate a time for your in-office volunteer shift.
When will I find out the time of my shift?
After completing registration, you can expect to receive your assigned volunteer shift from the Student Volunteer Subcommittee Chair on or around September 14. This information will be emailed to you, so please make sure you provide us with a valid email address and please mark your calendar to keep an eye out for our message. If you don't see it by the end of the week, please check your Spam folder.
Much time and thought is put into the scheduling and managing of more than 200 volunteers. While we would like to accommodate scheduling change requests, time limitations make it highly unlikely we will be able to do so.
Where should I stay while at conference?
The 40th Annual NASW/Texas State Conference this October 6-8 at Arlington Convention Center (1200 Ballpark Way, Arlington, TX.) You may obtain information about booking a hotel room at a discounted rate on the Staying There page. These discounted group rates are available until September 14 or whenever our room block fills, so act fast! (Our room block always fills.) Of course, you are free to book your room at any hotel that fits your budget.
What should I bring?
Dress at the conference is business casual. You should wear comfortable shoes as you will be walking a lot. Students signed up for Wednesday afternoon and Saturday afternoon should wear clothes that are comfortable as they will be helping NASW staff load and unload our truck. You will need to bring spending money for your meals (all meals are paid for on your own with the exception of brunch on Thursday and lunch on Friday) and you may want to bring snacks and things to do in your downtime.
Are meals provided?
Brunch on Thursday and lunch on Friday are included in your registration fee. All other meals are on your own.
How much money should I bring?
The amount of money you should bring depends on your eating and spending habits. Things such as dining in a hotel can be more expensive but less expensive options may be available nearby. You will need to budget money for breakfast, lunch and dinner, with the exception of brunch on Thursday and lunch on Friday, which will be provided. Also, remember to budget money for any excursions in Arlington.
Do you have any resources for students looking to share costs?
Yes! Check out our Community Accommodations Facebook page to find other students interested in carpooling, sharing a hotel room, etc.
If I am unable to volunteer after I've registered, will I receive a refund?
No, refunds will not be granted.
How do I sign up to be a student volunteer?
Please complete the onlineStudent Volunteer Registration Form. NOTE: You must be signed into the NASW/Texas website to register whether you are an NASW member or not. (Sign-in here.) Payment is required at time of registration. You may pay with a Visa, MasterCard, or Discover. The deadline to register is Thursday, September 8 or after we have 250 paid registrants--whichever comes first.
I am having trouble registering. What do I do?
First, make sure you are signed into the NASW/Texas website. (Sign-in here.) If you are signed-in and are still having issues, call our Chapter Office at 512-474-1454, Monday-Friday 9am-5pm, and please let the person answering the phone you need help registering.
NASW/Texas thanks the Texas Association of Deans and Directors for their generous donation of refreshments for the Student Volunteer Center.
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