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(Pictured left to right: 2017 Presenters Dr. JoNataye Prather and Dr. Ebony L. Hall, MDIV, LMSW. Photo by Doris McCoy.)

Where will the conference be held?

The 2019 NASW/Texas State Conference will be held at the Galveston Island Convention Center (5600 Seawall Blvd., Galveston, TX) on October 3-5, 2019. Visit the Hotel Room Block webpage for a list of hotels offering discounts to conference attendees. Note: The group discount is available until September 11 or whenever the room block fills up. Our room blocks always fill, so act fast!

How do I register? I would like to attend other sessions and events at conference.

We strongly encourage all presenters to register for and attend the conference. We are pleased to extend a discounted rate of $160 to all presenters and co-presenters through August 7. August 8 and after, presenters will be required to pay the standard rate for their membership type at the time of registration.

I am only attending the conference to make my presentation. Do I have to register?

If you are only attending the conference to present your session, you do not need to register. However, you must check-in at the Non-Registered Presenter line near Registration when you arrive. You will receive your name badge and room assignment. We ask that non-registered presenters respect that breakout sessions, meals, and networking events are for registered attendees only. 

I am a Student Member and will be presenting. At what rate should I register?

For the best rate, volunteer four hours of your time at conference in our Student Volunteer Program. Learn more here.

I'm scheduled to give a 1.5 hour presentation but only have 1 hour of content. Is that okay?

No, it is mandatory that sessions are presented for a full 1.5 or 3 hours in length, in order for attendees to receive continuing education credit from the State Board.

May I receive CEUs for the session I present?

Registered presenters may receive CEUs for the sessions they present. Simply write "Presenter" at the top of your Attendance Verification Form, found inside your registration tote bag, and turn it in at Registration Desk. You'll have the choice of receiving your CE certificate onsite or having it emailed to you.

Where do I check-in when I arrive at the conference?

Please check-in at the Registration Desk in the lobby of the Galveston Island Convention Center. If you registered to attend conference, you will check-in at the table that corresponds to the first letter of your last name. If you choose not to register and plan to present your breakout session then depart, please look for the Non-Registered Presenter Check-In table next to the registration booth. If you register onsite in order to attend other breakout sessions and conference activities, you may do so in the Onsite Registration Line after picking-up your materials at the Non-Registered Presenter Check-In table.

In which meeting room will I present? How will the room be set?

You will be notified at check-in of your final meeting room assignment. The room will be set "theater style" in rows. There will be a head table with two chairs in the front of the room, as well as a podium, screen, microphone and LCD projector.

What A/V will be provided?

NASW/Texas will provide an LCD projector, microphone, podium, screen, and power in each meeting room. However, having a working LCD projector is the responsibility of each presenter. Please bring a back-up projector, in the event the NASW/Texas one is not working. NASW/Texas does not have any back-ups.

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If you would like to rent additional A/V at your own expense, contact Timothy Brigance, at Encore Event Technologies. He can be reached at Timothy.Brigance@encore-us.com or 409-740-8628.

How are handouts managed?

This year, each presenter is required to provide a session handout for attendees. This may be a copy of the presentation itself and/or other materials. It's up to you. Handouts will be available to conference attendees exclusively through the conference app.

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Only ONE session handout per presentation can be included. If you have multiple documents, they must be combined into ONE single file. To do this, print each document then scan them into one file.

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The deadline to submit your session handout to Karen Wallace, at kwallace.naswtx@socialworkers.org, is Friday, September 6, 2019. If your handout is not received by this date, your email address will be shared in the mobile app so that attendees may contact you directly for materials.

If you're including a Power Point document, we suggest printing just one slide per page to increase readability, for those attendees who download your file on their smartphones during your presentation. If the file is uploaded in color, attendees can view it in color.

What should I bring to my presentation?

• Laptop
• Back-up LCD projector & necessary cords
• Adaptors needed for Macs or HDMI jacks to connect to VGA cables.
• Presentation files on a flash drive

Also, if you plan to include a visual presentation at your session, please read presentation slides or information aloud as a courtesy to all attendees.

When will I receive my evaluations?

Once we have processed the evaluations, you will receive a summary of the responses by email, typically about 2-3 weeks after the conference. At that time, you may request the original evaluations and/or copies of the session sign-in sheets.