Exhibitor Agreement, Regulations & Cancellation Policy

2025 National Association of Social Workers/Texas State Conference 
“Social Work Compassion + Action”

October 16-18, 2025 • Online

The following rules and regulations are a part of the agreement between NASW-TX and the Sponsor/Exhibitor. Exhibit Management reserves the right to render all reasonable interpretations and decisions, should questions arise, and to establish further regulations that may be deemed necessary for the general success and well-being of the conference. Exhibit Management’s decisions and interpretations shall be accepted as final in all cases. 

1. CONTRACT & PAYMENT FOR SPACE: Reservations must be accompanied by a deposit of at least ½ of the payment for the total number of booths or sponsorships. Checks should be made payable to NASW-TX, if not submitting payment online. Complimentary registrations must be used for employees of exhibitor. If agreement is submitted on/after August 29, 2025, a $100 late fee will be charged.
   

   
   

2. CANCELLATION POLICY: To process a refund, NASW-TX must receive a written notice of cancellation. If NASW-TX receives notice of cancellation more than 60 days prior to the Conference dates, NASW-TX will refund the sponsorship/exhibitor fee(s) minus a 25% processing fee; if cancellation occurs less than 60 days prior to the Conference dates, the processing fee will be 50%. No refunds will be made for cancellations less than 30 days prior to the Conference dates. If an installment plan was approved and a cancellation is requested at any time, a 50% processing fee will apply. Complimentary registrations will be invalid if booth space is cancelled.
   
   

3. ACCEPTABILITY OF EXHIBITS: All exhibits must serve the interests of the members of NASW-TX and should be operated in a way that will not detract from other exhibits or the conference. NASW-TX reserves the right to refuse any exhibitor, which it deems objectionable to its purpose. NASW-TX also reserves the right to request the withdrawal of any exhibit, which it believes to be injurious for the purpose of the organization. This agreement shall be construed under and in accordance with the laws of the State of Texas. All obligations of the parties created hereunder are performable at 810 West 11th Street, Austin, Travis County, Texas.
   
   

   This agreement shall be binding upon the benefit of the parties hereto and their respective executors, administrators, and legal representatives. Either party cannot assign this contract. In case any one or more of the provisions contained in this agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, or unenforceability shall not affect any other provision thereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein, if the essential terms and conditions for both parties remain valid, legal, and enforceable. This agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter.
   

   
   

4. DISPUTE RESOLUTION: Association and sponsor/exhibitor agree to use its best efforts to resolve any disputes under this Agreement through informal means. In the unlikely event that formal action must be taken, this Agreement will be interpreted in accordance with the laws of the State in which the association is situated and notwithstanding the foregoing, two parties must comply with Chapter 2260 of the Texas Gov't Code.
   

NON-DISCRIMINATION: The Exhibitor has a policy of no illegal discrimination based on race, gender, identity & expression, ethnicity, sexual orientation, disability, immigration status, religion, and age.

By continuing on to the online submission of your reservation for exhibit space, you have agreed to the regulations and cancellation policy listed above.